NetherlandsIT.nl — AdMun / KVK 84121998 Version: 3.0  |  Effective: 10 April 2026  |  Jurisdiction: Netherlands & EU

1Parties & Entity Identification

These Terms constitute a legally binding agreement between the Company and any Visitor, Customer, Worker, Partner, or Integration User (collectively “You” or “User”) who accesses, registers with, or uses the Platform in any capacity.

The Company is the sole legal operator of all services described herein. No subsidiary, joint venture, or third-party entity holds any contractual authority on behalf of the Company unless expressly confirmed in writing and signed by the Company.

2Definitions

The following definitions apply throughout these Terms & Conditions:

1. “Platform” means all web portals, mobile applications (iOS and Android), APIs, AI agents, compliance engines, dashboards, and related software systems operated by the Company, including Rational HRM, AIHR OS, and all associated modules.
2. “Services” means all products, features, integrations, AI tools, compliance checks, payroll connectors, analytics, and consultancy offerings provided by the Company, whether live, in beta, or in pre-registration.
3. “Customer” means any business entity, staffing agency, employer, HR department, or individual that enters into a service or subscription agreement with the Company.
4. “Visitor” means any natural person who browses the Platform without a formal subscription or service agreement.
5. “Worker” means any natural person whose employment, payroll, compliance, or HR data is created or processed through the Platform.
6. “Partner” means any third-party technology provider, reseller, white-label licensee, or API integration partner operating under a separate written agreement with the Company.
7. “AI Output” means any content, decision, recommendation, classification, matching result, or document generated by the Platform’s AI systems, including the VBAR Engine, Screener Agent, Crawler Agent, Compliance Agent, and RAG Engine.
8. “Compliance Data” means data relating to Dutch statutory obligations including ABU/NBBU phase tracking, VBAR employment classification, BSN records, IND visa status, and Belastingdienst tax filings.
9. “Intellectual Property” means all software code, AI models, agent architectures, vector embeddings, training data, design systems, API schemas, business methods, and documentation owned or licensed by the Company.
10. “Beta Product” means any Service or feature released for user testing that has not yet been designated as generally available.
11. “Pre-Registration Product” means any Service or feature for which the Company is collecting interest registrations ahead of launch.

3Scope of Services

NetherlandsIT provides a suite of technology services oriented around HR management, staffing compliance, AI-driven workforce tools, and associated digital infrastructure. Current service categories include:

The Company reserves the right to modify, expand, or discontinue any Service at any time. Service descriptions on the website are indicative and do not constitute contractual specifications unless incorporated into a signed written agreement.

4Access, Eligibility & Registration

To access the Platform and Services, you must:

1. Be at least 18 years of age and possess full legal capacity under Dutch law.
2. Have legal authority to bind any organisation on whose behalf you act, including confirming you are an authorised signatory or representative.
3. Maintain a valid and active KVK registration if accessing as a business entity subject to Waadi.
4. Not be subject to any sanction, regulatory prohibition, or court order restricting your commercial activities under Dutch or EU law.
5. Provide accurate, complete, and up-to-date registration information. You are responsible for keeping this information current at all times.
6. Maintain the confidentiality of your account credentials. You are solely responsible for all activity conducted under your account.

Access to staffing agency features requires compliance with Waadi and valid ABU or NBBU certification effective January 2026. The Company may perform real-time verification via the KVK API and deny access to unregistered or uncertified entities without prior notice.

5Beta & Pre-Registration Products

Certain Services offered by NetherlandsIT are in pre-registration or beta testing mode. By registering for or using these Services, you explicitly acknowledge and agree to the following additional terms:

1. No availability guarantee: Beta and pre-registration Services may be withdrawn, paused, restructured, or fundamentally altered at any time without notice or liability.
2. Data collection consent: You consent to enhanced data collection including full interaction logs, feature usage telemetry, error reporting, and behavioural analytics for the purpose of product improvement. This is consistent with our Privacy Policy (Section 2) and Cookie Policy (Section 7).
3. Third-party testing tools: The Company reserves the right to engage additional third-party analytics, A/B testing, and error-logging services for beta products. Data shared excludes sensitive personal data (BSN, IBAN, passwords, health data).
4. No SLA applies: No service level agreement, uptime commitment, or support response guarantee applies to beta or pre-registration products unless separately confirmed in writing.
5. Pricing may change: Any pricing indicated for beta services is indicative only and may change prior to general availability.
6. Feedback licence: Any feedback, suggestions, or bug reports you submit regarding beta features are considered non-confidential and the Company may use them freely without obligation or compensation.

6Company Rights & Reservations

The Company expressly reserves and retains the following rights at all times:

7User Obligations & Prohibited Conduct

Users agree to use the Platform exclusively for lawful purposes. The following conduct is strictly prohibited and constitutes a material breach of these Terms entitling the Company to immediate termination, damages, and regulatory referral:

1. False or fraudulent data: Submitting forged contracts, fabricated BSN numbers, false KVK registrations, misclassified employment relationships, or any other fraudulent information.
2. Compliance circumvention: Deliberately overriding or bypassing the VBAR Classification Engine or DBA compliance tools to avoid false self-employment liability under Wet DBA or VBAR.
3. Reverse engineering: Attempting to decompile, disassemble, scrape, extract, or replicate any AI model, vector embedding, agent prompt, compliance logic, or source code from the Platform.
4. Unlawful data processing: Processing Worker personal data through the Platform without valid legal basis under GDPR Art. 6 or explicit consent for special category data under GDPR Art. 9.
5. Chain liability evasion: Structuring sub-contractor arrangements to obscure wage liability obligations contrary to Waadi Art. 34.
6. Unauthorised credential sharing: Sharing account credentials, API keys, white-label access tokens, or exported compliance reports with unlicensed third parties.
7. Harmful use of AI Output: Using AI Output to train competing AI systems, products, or models, or presenting AI Output as certified legal advice.
8. Platform interference: Conducting denial-of-service attacks, SQL injection, unauthorised API calls, credential stuffing, or any action that degrades Platform performance or integrity.
9. Unlawful content: Uploading, transmitting, or storing content that is defamatory, discriminatory, obscene, or in violation of any applicable Dutch or EU law, including Wetboek van Strafrecht.
10. Malware and viruses: Uploading, embedding, or distributing malicious code, ransomware, spyware, or any software designed to harm the Platform, other users, or third parties.

Violations may be reported to the Nederlandse Arbeidsinspectie, Belastingdienst, Autoriteit Persoonsgegevens, and relevant law enforcement authorities. The Company will pursue civil and criminal remedies to the fullest extent permitted by law.

8Pricing, Payments & Invoicing

The following payment terms apply to all paid Services unless a separate written agreement specifies otherwise:

1. Pricing: All prices are stated exclusive of VAT (BTW) unless explicitly noted otherwise. Applicable Dutch VAT at the current statutory rate applies to all invoices.
2. Payment terms: Invoices are due within 14 calendar days of issue unless a separate payment term is confirmed in writing. Overdue amounts accrue statutory commercial interest under BW Art. 6:119a from the due date.
3. Subscription renewals: Subscriptions renew automatically unless cancelled in writing at least 30 days before the renewal date. No refund is provided for unused portions of a subscription period unless required by mandatory Dutch consumer law.
4. Price changes: The Company may revise pricing at any time. Active subscribers receive a minimum of 30 days’ written notice before a price increase takes effect. Continued use after the effective date constitutes acceptance of the new pricing.
5. Non-payment: The Company may suspend access to all Services if payment is overdue by more than 14 days without further notice. Suspension does not waive the Customer’s obligation to pay outstanding amounts.
6. Disputed invoices: Invoice disputes must be raised in writing within 7 days of receipt. Undisputed portions of an invoice remain due on the original payment date.
7. Collection costs: If the Company is required to engage debt collection proceedings, all reasonable collection costs — including legal fees, bailiff costs, and court fees — are for the Customer’s account in accordance with Wet normering buitengerechtelijke incassokosten.

9Intellectual Property

1. User licence: Users receive a limited, non-exclusive, non-transferable, revocable licence to access and use the Platform solely for their intended business purpose as described in their service agreement. No other licence is granted, express or implied.
2. AI Output licence: AI Output generated for a Customer (e.g. compliance reports, candidate assessments, job descriptions) is licensed to that Customer for internal use only. Customers may not use AI Output to develop, train, or improve competing systems.
3. User content: By submitting content to the Platform (e.g. job descriptions, company profiles, Worker data), Users grant the Company a non-exclusive, worldwide, royalty-free licence to process and use that content for the purposes of delivering the Services, including AI model improvement using anonymised derivatives.
4. Trademarks: The names NetherlandsIT, AdMun, AdMun EU, NLIT, NLEBIKE, Rational HRM, and AIHR OS, together with associated logos and brand assets, are registered or unregistered trademarks of the Company. Unauthorised use is prohibited.
5. Infringement: The Company will pursue IP infringement claims to the maximum extent permitted under Dutch and EU law. Report suspected infringement to info@netherlandsit.nl.

10AI Services, Output & Limitations

1. User responsibility: Customers are solely responsible for verifying AI Output against applicable law and obtaining qualified professional advice before acting on any AI-generated classification, recommendation, or document.
2. No guarantee of accuracy: AI systems are probabilistic and may produce incorrect, outdated, or incomplete Output. The Company does not warrant the accuracy, completeness, or fitness for purpose of any AI Output.
3. Human review right: Where AI Output affects a Worker’s employment classification or legal status, the Worker has the right to request human review of that decision under GDPR Art. 22. Customers must honour such requests promptly.
4. Crawler and legal memory updates: The Crawler Agent updates the “Legal Memory” database nightly from wetten.overheid.nl. The Company is not liable for temporary inaccuracies during update intervals or for legislative changes not yet propagated to the system.
5. No competing use: Users may not use AI Output, AI-generated insights, or any Platform data to build, train, benchmark, or improve any competing AI system, HR platform, or compliance product.

11Dutch Regulatory Compliance

Customers acknowledge their independent obligations under each of the following instruments:

1. Wet DBA: DBA Act — enforced Jan 2025 Customers may not override the VBAR Engine’s employment/freelance classification without a documented legal justification signed by a qualified HR or legal professional.
2. VBAR: VBAR — fines active Jan 2026 The Company provides automated employee/freelance determination. Incorrect classification resulting from false Customer-submitted data is the Customer’s sole liability.
3. ABU / NBBU Certification: ABU Licensing — Jan 2026 Customers are responsible for ensuring Workers do not exceed statutory ABU/NBBU phase limits (Phase A, B, C) without conversion to permanent employment.
4. Waadi (Chain Liability): Waadi Art. 34 Real-time KVK verification is performed. Customers are responsible for their own sub-contractor chain and may not rely solely on Platform checks as a defence against chain liability claims.
5. IND / Vreemdelingenwet: Vreemdelingenwet 2000 HSM salary threshold tools and IND form auto-fill are indicative only. Final visa compliance is the Customer’s and sponsor employer’s sole responsibility.
6. Wet minimumloon (WML): WML The Crawler Agent updates minimum wage rates nightly. The Company is not liable for short-term legislative changes not yet propagated to the system at time of payroll processing.

12Data, Privacy & Marketing Use

Your use of the Platform is governed by our Privacy & GDPR Policy and Cookie Policy, which form part of these Terms by reference. The following additional provisions apply:

1. Marketing data use: NetherlandsIT expressly reserves the right to use your name, email address, phone number, company information, and platform browsing behaviour for direct marketing purposes, including newsletters, product announcements, promotional offers, and retargeted advertising, as detailed in Privacy Policy Section 5.
2. Data Processing Agreement: Customers who submit Worker personal data through the Platform are required to execute a Data Processing Agreement (DPA) with NetherlandsIT before commencing processing, consistent with GDPR Art. 28.
3. Sensitive data protection: BSN numbers, IBAN details, passport data, and health records are processed exclusively for payroll and statutory purposes. They are never shared with marketing, analytics, or non-essential third-party tools. See Privacy Policy Section 7.
4. Anonymised analytics: The Company retains the right to use anonymised, aggregated data derived from all user interactions for platform improvement, AI model training, and market research, regardless of subscription status or termination.
5. Beta data consent: Users of beta or pre-registration products consent to extended data collection and third-party analytics tool usage as described in Cookie Policy Section 7.

13Third-Party Integrations & Links

The Platform integrates with third-party services to deliver its functionality. The following terms apply to such integrations:

1. No Company liability for third parties: NetherlandsIT is not responsible for the availability, accuracy, security, or terms of any third-party service, including NMBRS, AFAS, Finqle, BrynQ, Salure, KVK, IND, SAP, Workday, Pinecone, Weaviate, or Google Cloud Platform.
2. Integration failures: The Company is not liable for data loss, processing errors, or service interruptions caused by failures in third-party APIs or integrations beyond our reasonable control.
3. Third-party links: The Platform may contain links to external websites. NetherlandsIT does not endorse, control, or assume responsibility for the content, privacy practices, or terms of any linked third-party website.
4. White-label partners: Customers using white-label or reseller versions of the Platform remain bound by these Terms and are responsible for ensuring their end users comply with them.
5. API usage: API access is subject to rate limits, usage quotas, and the additional API Terms provided at account setup. Misuse of the API constitutes a breach of these Terms.

14Security, Cyber Incidents & Force Majeure

The Company is additionally not liable for service interruptions or failures caused by:

• Force majeure events including natural disasters, pandemics, war, civil unrest, or government action;
• Third-party infrastructure failures (GCP, DNS providers, internet backbone outages);
• Scheduled or emergency maintenance windows;
• User-side failures including device malfunction, browser incompatibility, or credential compromise;
• Legislative changes requiring immediate platform modification.

In the event of a personal data breach, the Company will comply with notification obligations under GDPR Art. 33 (72-hour authority notification) and Art. 34 (data subject notification where required).

15Bugs, Errors & Support Obligations

Notwithstanding the above, NetherlandsIT commits to the following support standards:

Support is available at info@netherlandsit.nl and support@netherlandsit.nl. These commitments do not constitute a Service Level Agreement unless separately contracted in writing.

16Limitation of Liability & Indemnification

The Company expressly excludes liability for:

• Incorrect VBAR/DBA classifications arising from inaccurate or incomplete Customer-submitted data;
• Regulatory fines, penalties, or enforcement actions by Nederlandse Arbeidsinspectie, Belastingdienst, IND, or Autoriteit Persoonsgegevens resulting from Customer non-compliance;
• Inaccuracies in AI Output including candidate assessments, compliance recommendations, or legal interpretations;
• Third-party integration errors (AFAS, SAP, Workday, NMBRS, BrynQ, Salure, Finqle, KVK API, IND API);
• Service interruptions caused by events beyond reasonable control (force majeure, cyber attacks, third-party infrastructure failures);
• Consequential, indirect, punitive, or special damages of any nature;
• Loss of profits, data, business opportunity, or reputation;
• Damages arising from Platform suspension or termination pursuant to these Terms.

User indemnification: You agree to indemnify, defend, and hold harmless the Company and its representatives against any claims, losses, damages, liabilities, and costs (including legal fees) arising from: (a) your breach of these Terms; (b) your violation of any applicable law; (c) your submission of false, inaccurate, or misleading data to the Platform; or (d) any third-party claim relating to your use of the Services.

Nothing in these Terms limits liability for: death or personal injury caused by the Company’s negligence; fraud or fraudulent misrepresentation; or any liability that cannot be excluded under Dutch law including BW Art. 6:74.

17Suspension & Termination

The Company may, without prior notice and without liability, immediately suspend or terminate any User’s access upon:

1. Material breach of any provision of these Terms;
2. Non-payment of any invoice exceeding 14 days overdue;
3. Regulatory investigation involving the User by any competent authority;
4. Suspected fraud, identity falsification, or submission of forged documentation;
5. Any activity the Company reasonably determines poses legal, reputational, or operational risk to the Platform or other users;
6. Loss of required regulatory certification (e.g. ABU/NBBU licence, KVK registration).

Effect of termination: Upon termination, (i) all licences granted herein immediately cease; (ii) you must cease all use and delete any downloaded Platform data; (iii) all outstanding fees remain due in full; (iv) the Company retains all data as required by Dutch law and its own retention policy.

Customer-initiated termination: Customers may terminate their service agreement with 30 days’ written notice to info@netherlandsit.nl. Data export will be facilitated within 30 days, after which data may be permanently deleted at the Company’s discretion unless subject to statutory retention obligations.

Sections 6, 9, 12, 14, 16, and this Section 17 survive termination indefinitely.

18Amendments & Right to Change

In practice, NetherlandsIT aims to:

• Display a prominent notice on the Platform for material changes;
• Email registered Customers for changes that materially affect their contractual rights, where commercially practical;
• Update the “Effective Date” and version number displayed at the top of each policy document;
• Maintain a version history available upon written request.

It is your responsibility to check these Terms periodically. If you do not accept any amendment, you must immediately cease using the Platform and notify the Company at info@netherlandsit.nl.

19Governing Law & Dispute Resolution

Exclusive jurisdiction: Any dispute, claim, or controversy arising from or in connection with these Terms shall be submitted to the exclusive jurisdiction of the competent court in ‘s-Gravenhage (The Hague), The Netherlands, being the Company’s registered domicile, unless mandatory consumer law requires otherwise.

Pre-litigation: Prior to commencing formal proceedings, parties agree to attempt good-faith resolution within 30 calendar days of written notice of dispute to info@netherlandsit.nl. This obligation does not apply to injunctive relief applications, IP enforcement, or urgent debt recovery.

Consumer rights: Consumers in the Netherlands retain rights under Burgerlijk Wetboek Boek 6 and EU Directive 2011/83/EU on consumer rights. The EU Online Dispute Resolution platform is available at ec.europa.eu/consumers/odr.

Language: The authoritative version of these Terms is in English. A Dutch translation is available upon request. In the event of conflict between language versions, the English version prevails.

20Contact, Entire Agreement & Severability

These Terms & Conditions, together with any executed service agreement, the Privacy & GDPR Policy, Cookie Policy, Terms of Service, and Disclaimer, constitute the entire agreement between the parties regarding the Platform and supersede all prior representations, warranties, negotiations, and understandings. No variation of these Terms is effective unless confirmed in writing and signed by the Company.

Severability: If any provision of these Terms is found to be invalid, illegal, or unenforceable by a competent court, that provision shall be modified to the minimum extent necessary to make it enforceable, or severed if modification is not possible. All remaining provisions continue in full force and effect.

No waiver: The Company’s failure to enforce any right or provision under these Terms does not constitute a waiver of that right or provision.

---

© 2026 NetherlandsIT / AdMun — KVK 84121998 — VAT NL003915624B42 — Eenmanszaak registered in The Netherlands.
Terms & Conditions v3.0 — Effective 10 April 2026 — Supersedes all prior versions